The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
Who is the responsible party for the recording of data on this website (i.e., the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under
section “Information about the responsible party (referred to as the “controller” in the GDPR)” in
this Privacy Policy.
How do we record your data?
We collect your data as a result of your sharing of your data with us.
This may, for instance be information you enter into our contact form.
Other data shall be recorded by our IT
systems automatically or after you consent to its recording during your website visit. This data comprises primarily
technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded
automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee
the error free provision of the website. Other data may be used to analyze your user patterns. If contracts can be
concluded or initiated via the website, the transmitted data will also be processed for contract offers, orders or other
order enquiries.
What rights do you have as far as your information is concerned?
You have the right to receive
information about the source, recipients, and purposes of your archived personal data at any time without having to pay a
fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have
consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data
processing. Moreover, you have the right to demand that the processing of your data be restricted under certain
circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please
do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.
There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such
analyses are performed primarily with what we refer to as analysis programs.
For detailed information about
these analysis programs please consult our Data Protection Declaration below.
We are hosting the content of our website at the following provider:
The provider is the Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp, Germany
(hereinafter referred to as Mittwald).
For details, please view the data privacy policy of Mittwald:
https://www.mittwald.de/datenschutz.
We use
Mittwald on the basis of Art. 6(1)(f) GDPR. We have a legitimate interest in the most reliable depiction of our website
possible. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a)
GDPR and § 25 (1) TDDDG, insofar the consent includes the storage of cookies or the access to information in the
user’s end device (e.g., device fingerprinting) within the meaning of the TDDDG. This consent can be revoked at any
time.
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle
your personal data as confidential information and in compliance with the statutory data protection regulations and this
Data Protection Declaration.
Whenever you use this website, a variety of personal information will be
collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration
explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose
the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e.,
through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against
third-party access.
The data processing controller on this website is:
UG SYSTEMS GMBH & CO. KG
Kronacher Straße
41
96052 Bamberg
Phone: +4995170085800
E-mail:
info@ug-systems.com
The controller is the natural person or legal
entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing
of personal data (e.g., names, e-mail addresses, etc.).
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TDDDG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
We have appointed a data protection officer.
E-mail: dsb@ug-systems.com
In the scope of our business activities, we cooperate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is required as part of the fulfillment of a contract, if we are legally obligated to do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the disclosure of this data. When using processors, we only disclose personal data of our customers on the basis of a valid contract on data processing. In the case of joint processing, a joint processing agreement is concluded.
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
In the event that data are processed on the basis of Art. 6(1)(e) or (f) GDPR, you have the right to at any time object to the
processing of your personal data based on grounds arising from your unique situation. This also applies to any profiling based
on these provisions. To determine the legal basis, on which any processing of data is based, please consult this data protection
declaration. If you log an objection, we will no longer process your affected personal data, unless we are in a position to present
compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights and freedoms or if the purpose
of the processing is the claiming, exercising or defence of legal entitlements (objection pursuant to Art. 21(1) GDPR).
If your personal data is being processed in order to engage in direct advertising, you have the right to object to the
processing of your affected personal data for the purposes of such advertising at any time. This also applies to profiling to the extent
that it is affiliated with such direct advertising. If you object, your personal data will subsequently no longer be used for
direct advertising purposes (objection pursuant to Art. 21(2) GDPR).
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you
submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an
encrypted connection by checking whether the address line of the browser switches from “http://” to
“https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS
encryption is activated, data you transmit to us cannot be read by third parties.
Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do
not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or
they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you
terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are
automatically eradicated by your web browser.
Cookies can be issued by us (first-party cookies) or by
third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of
third-party companies into websites (e.g., cookies for handling payment services).
Cookies have a variety of
functions. Many cookies are technically essential since certain website functions would not work in the absence of these
cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or
for promotional purposes.
Cookies, which are required for the performance of electronic communication
transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that
are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into
the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The
operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free
and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar
recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art.
6(1)(a) GDPR and § 25 (1) TDDDG); this consent may be revoked at any time.
You have the option to set up
your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of
cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate
the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the
functions of this website may be limited.
If other cookies and services are used on this website, you can find
this information in this privacy policy.
Our website uses CCM19 to obtain your consent for the storage of certain cookies on your device or for the use of specific
technologies and to document the former in a data protection compliant manner. The provider of this technology is Papoo
Software & Media GmbH, Auguststr. 4, 53229 Bonn, Germany (hereinafter referred to as “CCM19”).
When
you access our website, a connection with the servers of CCM19 is established to obtain your consent and other
declarations related to the use of cookies. Subsequently, CCM19 will store a cookie in your browser to be able to allocate
the granted consent or revocation. The data generated using this system will be archived by us until you ask us to delete
it, delete the CCM19 cookie yourself or the purpose for the archiving of the data no longer applies. This shall be without
prejudice to any mandatory statutory archiving periods.
We use CCM19 to obtain the consent mandated by law for
the use of cookies. The legal basis for this is Art.6 (1)(1)(f) GDPR.
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact
information provided therein will be stored by us in order to handle your inquiry and in the event that we have further
questions. We will not share this information without your consent.
The processing of these data is based on
Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out
pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective
processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been
requested; the consent can be revoked at any time.
The information you have entered into the contact form shall
remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for
which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry).
This shall be without prejudice to any mandatory legal provisions, in particular retention periods.
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be
stored and processed by us for the purpose of processing your request. We do not pass these data on without your
consent.
These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the
fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are
processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f)
GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any
time.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke
your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory
statutory provisions - in particular statutory retention periods - remain unaffected.
This website uses elements of the LinkedIn network. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza,
Wilton Place, Dublin 2, Ireland.
Any time you access a page of this website that contains elements of LinkedIn,
a connection to LinkedIn’s servers is established. LinkedIn is notified that you have visited this website with your
IP address. If you click on LinkedIn’s “Recommend” button and are logged into your LinkedIn account at
the time, LinkedIn will be in a position to allocate your visit to this website to your user account. We have to point out
that we as the provider of the websites do not have any knowledge of the content of the transferred data and its use by
LinkedIn.
The use of this service is based on your consent in accordance with Art. 6 (1)(a) GDPR and § 25
(1) TDDDG. Consent can be revoked at any time.
Data transmission to the US is based on the Standard Contractual
Clauses (SCC) of the European Commission. Details can be found here:
https://www.linkedin.com/help/linkedin/answer/a1343190/datenubertragung-aus-der-eu-dem-ewr-und-der-schweiz?lang=de.
For further information on this subject, please consult LinkedIn’s Data Privacy Declaration at:
https://www.linkedin.com/legal/privacy-policy.
The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is
an agreement between the European Union and the US, which is intended to ensure compliance with European data protection
standards for data processing in the US. Every company certified under the DPF is obliged to comply with these data
protection standards. For more information, please contact the provider under the following link:
https://www.dataprivacyframework.gov/participant/5448.
We use the Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
The
Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our
website. The Google Tag Manager itself does not create any user profiles, does not store cookies, and does not carry out
any independent analyses. It only manages and runs the tools integrated via it. However, the Google Tag Manager does
collect your IP address, which may also be transferred to Google’s parent company in the United States.
The
Google Tag Manager is used on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the quick
and uncomplicated integration and administration of various tools on his website. If appropriate consent has been
obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TDDDG, insofar the
consent includes the storage of cookies or the access to information in the user’s end device (e.g., device
fingerprinting) within the meaning of the TDDDG. This consent can be revoked at any time.
The company is
certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the
European Union and the US, which is intended to ensure compliance with European data protection standards for data
processing in the US. Every company certified under the DPF is obliged to comply with these data protection standards. For
more information, please contact the provider under the following link:
https://www.dataprivacyframework.gov/participant/5780.
This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland
Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics enables the
website operator to analyze the behavior patterns of website visitors. To that end, the website operator receives a
variety of user data, such as pages accessed, time spent on the page, the utilized operating system and the user’s
origin. This data is assigned to the respective end device of the user. An assignment to a user-ID does not take place.
Furthermore,
Google Analytics allows us to record your mouse and scroll movements and clicks, among other things. Google Analytics uses
various modeling approaches to augment the collected data sets and uses machine learning technologies in data analysis.
Google
Analytics uses technologies that make the recognition of the user for the purpose of analyzing the user behavior patterns
(e.g., cookies or device fingerprinting). The website use information recorded by Google is, as a rule transferred to a
Google server in the United States, where it is stored.
The use of these services occurs on the basis of your
consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TDDDG. You may revoke your consent at any time.
Data
transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found
here:
https://business.safety.google/adscontrollerterms/sccs/.
The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is
an agreement between the European Union and the US, which is intended to ensure compliance with European data protection
standards for data processing in the US. Every company certified under the DPF is obliged to comply with these data
protection standards. For more information, please contact the provider under the following link:
https://www.dataprivacyframework.gov/participant/5780.
IP anonymization
Google Analytics IP anonymization is active. As a result, your IP address will be
abbreviated by Google within the member states of the European Union or in other states that have ratified the Convention
on the European Economic Area prior to its transmission to the United States. The full IP address will be transmitted to
one of Google’s servers in the United States and abbreviated there only in exceptional cases. On behalf of the
operator of this website, Google shall use this information to analyze your use of this website to generate reports on
website activities and to render other services to the operator of this website that are related to the use of the website
and the Internet. The IP address transmitted in conjunction with Google Analytics from your browser shall not be merged
with other data in Google’s possession.
Browser plug-in
You can prevent the recording and processing of your data by Google by downloading
and installing the browser plugin available under the following link:
https://tools.google.com/dlpage/gaoptout?hl=en.
For more information about the handling of user data by Google Analytics, please consult Google’s Data
Privacy Declaration at:
https://support.google.com/analytics/answer/6004245?hl=en.
This website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon
House, Barrow Street, Dublin 4, Ireland. With the means of this service, we can integrate map material on our website.
To
enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to
one of Google’s servers in the United States, where it is archived. The operator of this website has no control over
the data transfer. In case Google Maps has been activated, Google has the option to use Google Fonts for the purpose of
the uniform depiction of fonts. When you access Google Maps, your browser will load the required web fonts into your
browser cache, to correctly display text and fonts.
We use Google Maps to present our online content in an
appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest
as defined in Art. 6(1)(f) GDPR. If appropriate consent has been obtained, the processing is carried out exclusively on
the basis of Art. 6(1)(a) GDPR and § 25 (1) TDDDG, insofar the consent includes the storage of cookies or the access
to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TDDDG. This consent
can be revoked at any time.
Data transmission to the US is based on the Standard Contractual Clauses (SCC) of
the European Commission. Details can be found here:
https://privacy.google.com/businesses/gdprcontrollerterms/
and
https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.
For more information on the handling of user data, please review Google’s Data Privacy Declaration
under:
https://policies.google.com/privacy?hl=en.
The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is
an agreement between the European Union and the US, which is intended to ensure compliance with European data protection
standards for data processing in the US. Every company certified under the DPF is obliged to comply with these data
protection standards. For more information, please contact the provider under the following link:
https://www.dataprivacyframework.gov/participant/5780.
We offer website visitors the opportunity to submit job applications to us (e.g., via e-mail, via postal services on by submitting the online job application form). Below, we will brief you on the scope, purpose and use of the personal data collected from you in conjunction with the application process. We assure you that the collection, processing, and use of your data will occur in compliance with the applicable data privacy rights and all other statutory provisions and that your data will always be treated as strictly confidential.
Scope and purpose of the collection of data
If you submit a job application to us, we will process
any affiliated personal data (e.g., contact and communications data, application documents, notes taken during job
interviews, etc.), if they are required to make a decision concerning the establishment or an employment relationship. The
legal grounds for the aforementioned are § 26 BDSG according to German Law (Negotiation of an Employment
Relationship), Art. 6(1)(b) GDPR (General Contract Negotiations) and – provided you have given us your consent
– Art. 6(1)(a) GDPR. You may revoke any consent given at any time. Within our company, your personal data will only
be shared with individuals who are involved in the processing of your job application.
If your job application
should result in your recruitment, the data you have submitted will be archived on the grounds of § 26 BDSG and Art.
6(1)(b) GDPR for the purpose of implementing the employment relationship in our data processing system.
As part
of the application process, we may also conduct an internet search on you. This primarily includes Google searches,
LinkedIn, and Xing. The legal basis for this type of processing is our legitimate interest in obtaining an overall
impression of publicly available information about you in accordance with Art. 6 (1) (f) GDPR.
Data Archiving Period
If we are unable to make you a job offer or you reject a job offer or withdraw
your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests
(Art. 6(1)(f) GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the
application). Afterwards the data will be deleted, and the physical application documents will be destroyed. The storage
serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after
the expiry of the 6-month period (e.g., due to an impending or pending legal dispute), deletion will only take place when
the purpose for further storage no longer applies.
Longer storage may also take place if you have given your
agreement (Article 6(1)(a) GDPR) or if statutory data retention requirements preclude the deletion.